2021 IWLCA WEST COAST CUP
July 24-25, 2021
San Jose, CA
PLAYERS, COACHES & REFEREES
Inclement weather is out of the control of tournament directors, officials, and site managers. Safety is our number one concern. In the event of thunder and/or lightning, all games will be suspended for 30 minutes from the last occurrence. Games will resume at their regularly scheduled time. Adjustment to schedule may be made depending on duration of delay.
The tournament will be held in the rain. In the event of heavy rain, it is up to the facilities we are renting from to determine if play is permitted on the field or not. The tournament directors will work to ensure all games are played, however, the facilities have the final say.
The IWLCA understands that unforeseen circumstances, especially injuries, player availability, etc. can occur over the course of a season. Teams should plan for the unexpected and understand that the scheduling process starts months before an event is scheduled to take place. The IWLCA and Elite Tournaments will work with teams to find solutions if possible, with regards to scheduling to avoid a team cancellation. In the event a team must withdraw the following policy is in place:
- A full refund of funds paid minus 20% shall be given if a team withdraws before 60 days out from the tournament event.
- No refunds will be given to teams who withdraw within 60 days of the tournament event.
While every attempt to play each event will be made, weather and other unforeseen circumstances may prevent an event from being completed or in some cases, even starting. The IWLCA reserves the right to shorten or alter game schedules in order to complete as many games as possible.
- At a minimum, 75 % refund will be given to teams that do not start any game in an event.
- A 50% refund will be given to teams that have completed 1 game.
- No refund will be given to teams once they have played 2 games.
The IWLCA and Elite Tournaments are pleased to announce the appointment of Halpern Travel as the Official Housing Partner for the IWLCA WEST COAST CUP.
Halpern Travel, established in 2011, has become widely known for their commitment to providing exceptional service and for their attention to detail. Halpern Travel’s secure, online hotel reservation system allows teams to view information about hotels, including rate, amenities, and availability. Additionally, we are excited to announce Halpern Travel will provide a clear hotel refund policy for all IWLCA Tournament Series events (see below).
Teams competing in IWLCA Tournament Series events will be required to reserve a minimum of (8) eight rooms for one (1) night through Halpern Travel to be eligible to participate in the tournament. Teams that are based within a 75-mile radius of the tournament venue and are planning to commute are exempt from complying with the tournament housing policy. Addresses used for the determination of the distance will be the address of the tournament venue and the club’s physical address.
Clubs requiring a large block of rooms for multiple teams should contact Halpern Travel for special assistance at 888.640.6400 or [email protected].
Halpern Travel Cancellation Policy: Cancellation of your reservation must be received at least three (3) days prior to arrival by 2 PM, or the hotel will charge an individual cancellation penalty of one (1) night room plus tax. All changes and cancellations need to be requested directly with the hotel once the individual penalty period begins. Team cancellations must be received more than thirty (30) days prior to arrival, or a team cancellation penalty of one (1) night room plus tax will be charged for each cancelled reservation. A team cancellation is defined as 50% or more of a team’s reservations being cancelled. *Note- some individual hotels may require a more restrictive policy.
Halpern Travel Refund Policy: If an IWLCA Tournament Series event is cancelled for a reason beyond the control of the IWLCA – such as adverse weather, pandemics, acts or regulations of governmental authorities and any other similar circumstances – to the extent that the event cannot be held, teams will not be responsible for hotel reservations that are booked through Halpern Travel.